I am trying to finish my final project in MGMT 404 course.
I am trying to finish my final project in MGMT 404 course. I just need help with someone adding the Mpp file into
the word document. I need it to be a link just like I did for the risk management portion. It can not be a picture or the whole schedule only an embedded link to click on.
Please add the link to the section that is titled 4. Work Breakdown Structure/ Project Schedule
ATTACHMENT PREVIEW Download attachment
MGMT404_Final_Project_Template – Team G.docx
The Coffee Café MGMT 404
Project Design Plan
Brandon Lomax, Jennifer Fazio, Taylor Townsend The Coffee Café
Project Plan Document TABLE OF CONTENTS
1. EXECUTIVE SUMMARY……………………………………………………………………………………………………………………………….3 2. PROJECT CHARTER…………………………………………………………………………………………………………………………………….3 3. PROJECT SCOPE STATEMENT……………………………………………………………………………………………………………………3 4. WORK BREAKDOWN STRUCTURE / PROJECT SCHEDULE (.MPP FILE)…………………………………………….3 5. RISK MANAGEMENT PLAN…………………………………………………………………………………………………………………………3 6. PROJECT SCHEDULE AND BUDGET WITH ASSIGNED RESOURCES…………………………………………………..3 7. COMMUNICATIONS MANAGEMENT PLAN……………………………………………………………………………………………..3 REFERENCES…………………………………………………………………………………………………………………………………………………………4 Instructions for updating the Table of Contents: Select the Table of Contents, click Update Field,
and then click Update Entire Table. Feel free to add any additional sections you think are needed as a
result of your updates. Remember to remove all instructions from the document! Page 2 of 18 The Coffee Café
Project Plan Document 1. Executive Summary Page 3 of 18 The Coffee Café
Project Plan Document 2. Project Charter
Mission/
Purpose The Wi-Fi and coffee shop will cater to customers who love the great
smell and taste of the best organic coffee, while surfing the web using
the fastest public free Wi-Fi. This shop has coffee at its core, while
enjoying the highest quality whole bean coffees you will be able to
indulge yourself in our food menu. Our passion doesn’t just start and
end with coffee; we are committed to crafting the freshest sandwiches
and pastries that are made daily in our shop. The décor will only be
made of up the most comfortable materials that will only add to the
experience and not distract from the core of the business. Along with
coffee the core of the business has three values that will help move
the company forward, which are integrity, loyalty, and commitment.
Our goal will be to show every coffee drinker that our coffee is the
best in the world. Crafting one delicious cup of coffee at a time. Project
Description
and Project
Product This project will create a high level coffee shop to compete with the
likes of Starbucks and many other coffee shops. Most work for this
project will be outsourced such as the creation of the building, the
inventory needed to supply the customers and furniture/equipment to
use while open. Five measureable tasks will be used to make sure
the project is on time to be completed by 12/10/2015.
1. Location and permits obtained by 10/21/2015.
2. Electrical, plumbing and wireless network completed by
11/07/2015.
3. Have all inspections cleared by 11/19/2015.
4. Equipment Delivery, Material Delivery, and Furniture Delivery
and setup by 11/30/2015.
5. All employees trained and ready to open on or before
12/10/2015. Objectives The primary objective of the Wi-Fi and coffee shop will be to serve
customers at a high standard. In order to meet this objective 4 goals
will determine the success of the project. They are to complete the
project on time, which would be by 12/10/2015, to double first week
sales in the second week, to finish this project under budget by at
least 10,000 dollars, and lastly to have all employees trained and
ready to work by opening. Page 4 of 18 The Coffee Café
Project Plan Document Business
Need 3. The project leaders have noticed that in their area of interest
there are no places to get a quick cup of coffee. The
closet coffee shop, a Starbucks, is about five miles down
the road. While Starbucks does offer a high quality,
delicious product the project leaders feel that they can
offer a product along the same lines for a lesser price
while still achieving a profit that will keep the business
open and thriving. Also, like Starbucks, the project
leaders feel that they can provide sandwiches and
pastries that are of a higher quality and are fresh and
made in house. Key Milestones Start Date End Date Property Purchase 10/07/2015 10/11/2015 Project Kick-Off/ Ground
breaking ceremony 10/11/2015 10/11/2015 Obtain Permits 10/7/2015 10/21/2015 Structural building
completed 10/11/2015 11/07/2015 Electrical 10/20/2015 11/07/2015 Plumbing 10/20/2015 11/07/2015 Wireless 11/01/2015 11/10/2015 Inspections 11/09/2015 11/20/2015 Equipment Delivery 11/10/2015 11/30/2015 Material Delivery 11/10/2015 11/30/2015 Furniture Delivery 12/01/2015 12/08/2015 Interview/Hire and Train
Employees 11/08/2015 12/08/2015 Grand Open Milestones 12/10/2015 12/10/2015 Budget
Estimated Labor 100,000 Estimated Materials 250,000 Page 5 of 18 The Coffee Café
Project Plan Document Estimated Contractors 125,000 Estimated Equipment and
Facilities 500,000 Estimated Travel
Total Estimated Cost User Acceptance
Criteria 25,000
1,000,000 To be sure our coffee and wifi shop is a success, we will monitor
the project closely and keep our stakeholders updated on our
progress. In order to ensure success our project will have to meet
the following construction and budget criteria: Permits obtained by 10/21/2015 Electrical, plumbing, and wireless network completed by
11/07/2015 Have all inspections cleared by 11/19/2015 Equipment, Material, and Furniture delivered and installed
by 11/30/2015 All staff hired and trained by 12/10/2015 No more than $100,000 is spent on labor The materials cost does not exceed $250,000 All contractors bids and final work comes in under
$125,000 The equipment and facilities costs do not exceed
$500,000 All total travel costs do not surpass $25,000 If all of these deadlines and budget constraints are met then the
overall project will be considered a success. High-Level
Project
Assumption
s The project will be completed on 10/25/2015 and open that
same day
Will double Week 1’s profit on the second week
All contractors will finish their scheduled work on time
All contractors will finish their work on budget
There will be no legal problems that will arise
The project will stay on budget
Permits will be obtained on time
No additional problems will be found with the building
Page 6 of 18 The Coffee Café
Project Plan Document High-Level
Project
Constraints All milestones will me met
The contractors’ availability
The project MUST be finished by 10/25/2015
The budget contingency is 10%
Each budget estimate
Permits will be granted within the first week of the project
Material, equipment, and furniture will be delivered by week 4
All staff is hired and trained by opening
The project construction deadlines 4.
Exclusions
and
Boundaries This project is constrained to the completion of the building process of
our high end coffee shop. We are outsourcing the actual construction
of our building so we are excluding the procurement of materials from
the scope of this project. We are also excluding all data after the
completion of the construction project.
The items listed below are out of the scope of the project and must be
carefully monitored to keep the project on track. Major Risks Supplies, services and/or equipment provided by the
subcontractors that do not have prior approval of the project
manager.
All work provided by subcontractors who have not obtained the
licensing necessary to them to complete the work properly, proof
of insurance by the proper accrediting organization
Hours in which work of the shop can be done There are many major risks that can affect the completion of a project
such as this. Unforeseen weather events can push back completion dates
and delay the project. Backorders on Materials Damaged goods being delivered to the job site Drawing specifications not being able to met in the field. Installation problems such as drywall screws going through
Page 7 of 18 The Coffee Café
Project Plan Document plumbing or electrical installation. Employee sickness Cutting into structural concrete when putting in electrical floor
boxes or “trenches” Not passing different inspections: I.E. plumbing, electrical,
HVAC, etc Soil tests must be conducted to determine if there is any
ground contamination. This can be very time consuming and
very expensive. KEY STAKEHOLDERS Project Manager
Authority Level Project Core
Team Jennifer Fazio has been designated as the project manager. All
permissions for any supplies, services or equipment should be
approved in writing prior to purchase orders or contracts being
signed. The members of the project core team are able to make
decisions in emergency situations where Jennifer is not able to be
reached.
Taylor Townsend
Kevin Wood
Brandon Lomax
The core team shall support the project manager in the overall
operation of the project. They should make suggestions or edits
to the project to the project manager if at any time they feel this is
necessary. Subject Matter
Experts (SMEs)
(What resources
will you need with
special expertise?) Jim Smith: Former Starbucks coffee bean expert
Joe Franks: Former Business executive for Folgers
Kevin O’leary: Entrepreneur and investor with years of small and
large business experience including many startups. Page 8 of 18 The Coffee Café
Project Plan Document 3. Project Scope Statement
Statement of
Work—Project
Description and
Project Product Introduction:
The Coffee Break Café will cater to customers who love the great smell and
taste of the best organic coffee, while surfing the web using the fastest
public free Wi-Fi. This shop has coffee at its core, while enjoying the
highest quality whole bean coffees you will be able to indulge yourself in
our food menu. Our passion doesn’t just start and end with coffee; we are
committed to crafting the freshest sandwiches and pastries that are made
daily in our shop.
This project revolves around the creation of The Coffee Break Café, a
proposed small-scale business that will be created in the fast changing
environment. Coffee shops/Café are constantly changing due to the needs
of the customers. This project will focus on committing to customers for the
long term by catering to their needs and staying the course on what matter
most, great coffee, an comfortable environment, and fast Wi-Fi. Vision and Mission statement
To provide a unique blend of customer needs with customer wants while
staying true to the core of the business, which is to use our three values in
every aspect of the business. The values that will push the café forward are
integrity, loyalty, and commitment. Project Team Page 9 of 18 The Coffee Café
Project Plan Document The project team is made up of 4 students that are all willing and able to
completely plan and execute the project of building a coffee café. By
working closing together on everything including the smallest details, it will
help to ensure the project is a success in all aspects. The team will meet
twice weekly to work out any issues that will arise during the creation and
completion of the project. During those meeting the project leader will divide
the assignments for the week among the team. Each team member has
written an individual commitment statement indicating their responsibility to
the team, for completing the assigned deliverables: See below.
A. Jennifer Fazio – I have worked with my team members to
determine availability and assign team responsibilities. I
will make myself available to my team during those times
and commit to finish the project fully and on time. If for
any reason I am unable to participate or meet a deadline I
will provide my team with adequate notice.
B. Taylor Townsend – I have communicated with my team
members to work out the best meeting times and assign
duties. I will attend all meetings and work diligently to
finish all project activities within the allotted time. If I am
unable to attend meetings or meet the week’s project
goals I will notify my teammates ahead of time.
C. Brandon Lomax – I commit to being the Team leader for
weeks 1, 4, 7, and 8. On weeks that I am not the leader I
will assist, by completing my project assignments on time,
when due. I will also attend each meeting. I am also
committed to doing everything I can to ensure we open the
café on time under budget.
D. Kevin Wood – I have communicated with my team
members my availability and I will assist in anyway that I
can to complete the project. I will also attend each meeting
and do everything I can to make sure that we complete on
this project.
High Level Task of Project
A. Location and permits obtained by 10/21/2015.
a) In order to complete this task one member from the
team must work very closely with the realtor in order
to find and purchase the perfect location to build the
coffee café.
b) While searching for the location the team must keep
in mind, it has to be an open location that is easily
identifiable and accessible to the customer. It is
Page 10 of 18 The Coffee Café
Project Plan Document preferred that it is location in a stand-alone building
instead of shopping center.
c) Prior to the start of the project the team must secure
a contractor to prepare all documents needed to gain
access to permits.
B. Electrical, plumbing and wireless network completed by
11/10/2015.
a) Since this part of the project will start until
10/20/2015. A team member must have completed
quotes for all services prior to start date so team
leader can approve.
b) During the process of choosing companies to work
with for this task, budget and quality should play the
largest factors in the selection.
c) Since wireless service will be paid over time, team
must gain approval for service provider.
C. Have all inspections cleared by 11/20/2015.
a) In order to pass all inspections team must have a clear
understanding of what is going to be inspected.
b) First inspection should be made at least 10 days prior to
11/20/2015, so if changes are needed time is already
allocated to make those changes.
c) All team members must be present for all inspections to
answer any questions that will arise.
D. Equipment Delivery, Material Delivery, and Furniture
Delivery and setup by 12/08/2015.
a) Team must have all deliveries schedule prior to 11/10/2015.
b) All deliveries must be coordinated with the project manager to
insure that each delivery has adequate time to delivery and
setup.
c) During weekly meeting team members assigned the task of
this must communicate to whole team to ensure everyone is
on the same page.
E. All employees trained and ready to open on or before
12/10/2015.
a) After the ground breaking ceremony team should start the
process of hiring management for café.
b) After management is hired team must follow up with them in
order to make sure they are on time to complete the training
for all co-workers at least 5 days prior to 12/10/2015.
Page 11 of 18 The Coffee Café
Project Plan Document c) Team must work closing with new hires to organize time in
building during the building process to get familiar with café.
Project Description
This project will create a high level coffee shop to compete with the likes of
Starbucks and many other coffee shops. Most work for this project will be
outsourced such as the creation of the building, the inventory needed to
supply the customers and furniture/equipment to use while open. There has
been a need to provide customer’s coffee at a certain level and this café will
be bale to provide that. Also customers have voiced that Wi-Fi is a reason
to visit and is just as important as the coffee.
The primary objective of The Coffee Break Cafe will be to serve customers
at a high standard. In order to meet this objective 4 goals will determine the
success of the project. They are to complete the project on time, which
would be by 12/10/2015, to double first week sales in the second week, to
finish this project under budget by at least 10,000 dollars, and lastly to have
all employees trained and ready to work by opening. If this project is
successful it could yield a high ROI, which could mean more like this one.
Everything above has stated in most areas how this will be achieved, below
are more. Project Deliverables The coffee shops primary deliverable will be to meet the
requirements needed to open a coffee shop that will live up to the
high standards put in place by the project team. The project
deliverable has been broken down into ten project deliverables to
guarantee that management is happy with the final product. The
deliverables are as follows: Property purchase Obtain all necessary licenses Evaluation of all sub-contractors Research competitors/products – design shop menu Construction of the shop Plumbing, Electrical & WiFi Installation Page 12 of 18 The Coffee Café
Project Plan Document Final inspections Interview/Hire employees Project Objectives Material/Equipment/Furniture Delivery Open the shop The primary objective of the Wi-Fi and coffee shop will be to serve
the community by providing organic coffee and freshly made
pastries all in a comfortable environment with the highest of
standards. The goals for this project shall include the following: Complete the project on time, which would be by
12/10/2015 Double the first week sales within the second week Finish the project under budget by a minimum of $10,000 Have all employees trained and ready to work by opening.
. Project Assumptions The project will be completed on 12/10/2015 and open that
same day
Will double Week 1’s profit on the second week
All contractors will finish their scheduled work on time
All contractors will finish their work on budget
There will be no legal problems that will arise
The project will stay on budget
Permits will be obtained on time
All inspections will be passed
All employees will complete their training before opening
Furniture and equipment suppliers will deliver products on
time
None of our purchases will be back ordered and will all
arrive on time
No additional problems will be found with the building
We will stay under the contingency budget
Location will be perfect for optimal business
Customers will like our porducts
Page 13 of 18 The Coffee Café
Project Plan Document Project Constraints Exclusions Finding the proper location before the project can fully
begin
The contractors’ availability
The building must pass inspections
The project MUST be finished by 12/10/2015
The budget contingency is 10%
Each budget estimate
Permits will be granted within the first week of the project
Material, equipment, and furniture will be delivered by week
4
All staff is hired and trained by opening
The project construction deadlines This project is constrained to the completion of the building
process of our high end coffee shop. We are outsourcing the
actual construction of our building so we are excluding the
procurement of materials from the scope of this project. We are
also excluding all data after the completion of the construction
project. We are excluding the following items from out project
scope. Contractor bids to renovate the store. Insurance for accidents on the premises Payroll Staff development Government licensing Food regulation requirements Benefits for employees Acceptance Criteria Internet access capabilities beyond the hardware. Logistics of coffee suppliers To be sure our coffee and wifi shop is a success, we will monitor
the project closely and keep our stakeholders updated on our
progress. In order to ensure success our project will have to meet
the following construction and budget criteria: Permits obtained by 10/21/2015
Electrical, plumbing, and wireless network completed by
11/07/2015
Have all inspections cleared by 11/19/2015
Page 14 of 18 The Coffee Café
Project Plan Document Equipment, Material, and Furniture delivered and installed
by 11/30/2015
All staff hired and trained by 12/10/2015
No more than $100,000 is spent on labor
The materials cost does not exceed $250,000
All contractors bids and final work comes in under $125,000
The equipment and facilities costs do not exceed $500,000
All total travel costs do not surpass $25,000
If all of these deadlines and budget constraints are met then
the overall project will be considered a success. Technical
In order to get our coffee store up and running we will require a lot of
Requirements equipment. We will require 3 SPARC Enterprise M8000 servers in order to run
the application software for our store. These servers are high end servers and
will allow us to quickly process orders and get people in and out quickly. We
will also require several Royal TS1200MW cash registers in order to be able to
process payments from our loyal customers. We will also be installing a phone
and computer charging stations throughout the store so that our customers
will be able to stay and enjoy our establishment. Also, we will require 4
expresso machines. For these we will get the Nuova Simonelli
Appia 3 machine. We will need two toilets and two sinks for the men and
women’s restrooms. For the restrooms we will also need paper towel
dispensers. The store will also require storage cabinets throughout the store
so that coffee and other items can be stored easily and are quickly accessible.
Chairs and Tables are also a necessity for our store function. We will be
needing a speaker system throughout the store to be able to play music as
well as a stereo system to play the music through. Also we will need a
refrigerating system in order to our perishables as well 2 commercial blenders
to crush ice. 5. Work Breakdown Structure / Project Schedule. 6. Risk Management Plan Page 15 of 18 The Coffee Café
Project Plan Document 7. Project Schedule and Budget with assigned Resources 8. Communications Management Plan
This document outlines the plan of communication for The Coffee Café Project Team.
WHAT DUE WHEN Status Meeting
Completion of
each Task Every 2 weeks
Monday
12:00pm -2 :00pm
As task have been
completed WHAT Verbal COMMUNICATION
METHOD OF
SENDER
DELIVERY
Team Meeting
Jennifer Fazio DUE WHEN Prior Week
Summary
Status updates
High Risk Updates TBD Brandon Lomax
Taylor Townsend WRITTEN COMMUNICATION
METHOD OF
SENDER
DELIVERY
Weekly – each
Email
Brandon Lomax
Monday
Taylor Townsend
Weekly on Friday
Email
Brandon Lomax
Taylor Townsend
During progress of Email
Brandon Lomax
high risk sections
Taylor Townsend
Page 16 of 18 RECEIVER
Brandon Lomax
Taylor Townsend
Jennifer Fazio RECEIVER
Jennifer Fazio
Jennifer Fazio
Jennifer Fazio The Coffee Café
Project Plan Document
Sub-Contractor
Updates
Interior Updates
Schedule Updates Weekly – during
building process
Weekly – during
design phase
Weekly – each
Friday Email Brandon Lomax
Taylor Townsend
Brandon Lomax
Taylor Townsend
Brandon Lomax
Taylor Townsend Email
Email 8.1. Page 17 of 18 Jennifer Fazio
Jennifer Fazio
Jennifer Fazio The Coffee Café
Project Plan Document REFERENCES Page 18 of 18 Read more
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