Leader Analysis Memo & Presentation
Leader Analysis Memo & Presentation
Leader Analysis Memo
Due
November 21 – Draft (hard copy)
November 26 – Final version (electronic)
Single-spaced, one page, 12-point
Memo Format
Memo Formatting: Heading
Memo Formatting: Introduction
Relevance Statement
Thesis Statement – Recommendation for the Leader
Preview Statement
Example:
Per your request, I have observed and interviewed Jane Doe, the manager of the Finance Department at the ABC Corporation. Based on my analysis, Ms. Doe could enhance the communication within the unit by holding weekly meetings with individual employees. Below, please find the organization overview, analyses, and my recommendation.
Memo Formatting: Body
Use heading for each section
Except for the introduction
Include clear topic sentence for each paragraph.
Introduce relevant details or supporting evidence.
Provide an internal mini-conclusion, if necessary.
Connect ideas using transitions.
Body Content
Organizational Overview
Analysis
From the leader’s perspective
From your perspective
Organizational Overview
Purpose and Type of the Organization
Brief History (i.e., Date of Establishment)
Unit Structure
Leader’s Role
Span of Control (i.e., # of Subordinates)
Analysis
From the Leader’s Perspective
The role of communication within the unit
Communication strength that the leader sees within the unit
Communication weakness that the leader sees
Ways to overcome the weakness
From Your Perspective
What do you find interesting about the communication in the unit or the leader’s personal communication behavior
Can be weakness or strength
Memo Formatting: Recommendation
Summary = Informative Writing
Recommendation = Persuasive Writing
State your recommendation as the topic sentence.
Explain action steps.
End with a final, pertinent remark.
Follow a weakness identified earlier in the memo.
Recommendation Content
Recommendation to Improve the Communication Practice
Explanation of Recommendation
Closing Statement
To address the weakness in the unit, Ms. Doe could set up a weekly meeting in a conference room with each of her subordinates. During the private meeting, she can discuss sensitive issues, mediate conflicts among subordinates, and deliver constructive feedback. Taking this action can help employees keep their privacy and improve the communication in the unit.
Leader Analysis Presentation
Presentation Submission Date
November 26
GoReact
Media Design
You must use and submit PowerPoint.
You may not use notes or note cards.
5- to 6-Minute Presentation
Self-Critique (Due: December 5)
Presentation Introduction
Attention Getter
Credibility Statement
Relevance Statement
Thesis Statement
Your recommendation for the leader
Preview Statement
Presentation Body
Organizational Overview
Analyses
From the leader’s perspective
From your perspective
Recommendation
Provide more details and supporting evidence in the presentation than your memo
Presentation Body
Topic Sentence
Supporting Evidence and Source Citation
Transitions within a Main Point
Transitions b/w Main Points
Since I have talked about the organizational background, next I will tell you the communication practice within the unit.
Conclusion
“In conclusion”
Review of Main Points
Final Remark
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