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TIPS FOR COMMUNICATING WORKPLACE SUSTAINABILITY POLICIES QUESTIONS

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When communicating workplace sustainability policies, there are two things you need to ensure
you do. List them in the table below, then give a brief description of what they involve.

Implementing Workplace Sustainability Policy

Developing and communicating procedures to help implement workplace sustainability policy
Once a sustainability policy has been formulated, you need to determine the best approach to implementation. Are there to be radical chanced made in a short time frame, or will policies be implemented more gradually using a staged approach? You also need to consider the issues and constraints that affect your business, for example:

  • How much change can your business accept?
  • Do you have the necessary resources available? (People, equipment, money)?
  • Will you need to engage outside contractors to assist you with information and training sessions?
  • Are there any time constraints within which you must work e.g. don’t make substantial changes during busy periods?
  • Are there any environmental constraints (seasonal variations) within which you must work? “Planning a staged approach to implementation allows you to:
  • Break the implementation down into ‘bite size chunks’ or stages. For each stage:
    • Item is the resources required (people, equipment, tools, training, machinery, expertise, modifications to equipment )
    • Cost each item
    • Confirm resource availability or when the resource will be available (lead time)
    • Identify potential benefits. Where possible, provide a potential cost saving for the benefit (e.g. avoided costs, increased production/profit)
    • Determine the tasks to be completed, who will complete the task, duration of each task and any dependencies between tasks
    • Prepare an implementation plan based on the above to determine the overall duration of the stage
  • Assess the costs and benefits of each stage and determine which ones will give you the ‘most bang for your buck’
  • Implement the stages in a logical sequence so that you are gradually building your skills and capabilities
  • Monitor progress and decide whether the program is working and fine tune along the ”

Developing procedures to help implement your ESP is a real challenge and may involve some hard work and serious commitment.
Everyone in the organisation will need to have a clear understanding of what is being worked towards, why and how. Policies, procedures and practices all need to be adjusted and committed to.

Develop Procedures

The following information provides you with some example of the types of procedures that have been shown to be effective when implementing an ESP:

  • Appoint sustainability representatives – staff who volunteer to promote and champion sustainability initiatives and work among their colleagues to promote and implement
  • Use prompts – a prompt is a reminder to act. A note attached above light switches that reads ‘Please turn off the light when not in use’ is a prompt. A bar graph on a water bill showing energy use is a prompt.
  • Host an annual sustainability
  • Incorporate sustainability into building
  • Choose an appropriate energy
  • Develop a ‘preferred suppliers’
  • Train and educate staff and other
  • Develop an environmentally sustainable purchasing

 

Environmentally sustainable purchasing policyAim: to continuously reduce demand for materials and resources
Actions:
Evaluate existing inputs using a life cycle management approach Procure goods and services from environmentally sustainable suppliers (e.g. goods and services that are reusable, recyclable and use renewable forms of energy during production, transport, delivery and use)
 
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